Job Description – Contract Coordinator


  • Primary responsibility is to assist the Manager of Business Administration in all administrative functions.
  • Track contractual obligations for active projects against project execution in variou s documents, to ensure all such obligations are being met.
  • Manage third – party companies in their execution of various projects, including those related to contract management, IT, and marketing (examples: managing the progress of a third – party art company in the creation of graphics for a trade show; managing the schedule and progress of a third – party IT company in the movement to a new email platform).
  • Assist in the writing of technical and administrative documents , including job descriptions, letters to c ustomers responding to contracts and schedules, forms required for registrations for business licenses, etc.
  • Write and update Standard Operating Procedures and Work Instructions as needed.
  • Create document packages for the support of the company’s Sales depa rtment.
  • Regularly update content for the company’s website.
  • Organize and maintain a searchable collection of press releases and project photos.
  • Other assignments for which you are deemed capable


  • Bachelors (or equivalent) degree from an accredited college/university plus a minimumof 2 – 5 years’ experience in a similar capacity
  • Extremely comfortable with Information Technology in general
  • Proficient with computers, Microsoft Office software, and the Dropbox platform
  • Excellent organizational and documentation skills, with strong attention to detail
  • Excellent command over the English language including writing skills
  • Understand basic contract language.
  • Able to work independently as well as in a team environment
  • Have a professional aptitude & positive “can do” attitude.

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